Did you know why some organizations operate successfully in many countries without facing any problems in their payroll system while others struggle to survive? How is it that the same businesses have fewer monetary issues while their competitors have numerous financial and management problems?
On an individual level, many companies successfully perform the essential payroll functions, such as disbursing salaries, filing taxes, tracking employee hours, and calculating the deductions. They have streamlined systems as well as a robust approach to deal with any emerging issues. But they begin to face a decline as soon as they move their operations to a global level.
In a nutshell, this happens because some companies fail to truly understand the global payroll challenges and the requirements to overcome them. They cannot seem to comprehend that it requires some well-placed strategies, training of the payroll team, and a comprehensive system to function and operate as an international company.
That’s why it’s crucial to analyze the challenges mentioned above and tackle them. Once you have, it sorted out, and you are bound to open new doors of opportunity for your business. So, let’s find out about those easy steps that ensure a smooth expansion of a business.
1. SETTING PRIORITIES
One thing that successful organizations always take care of is to maintain the departments in the right hierarchal order. The moment you understand that you should put the payroll first, you will be able to achieve better results. What good are your revenues if you cannot reinvest some of the money to streamline the cash-flow and pay your resources on time? Remember that your payroll staff is as talented as your project managers. The rule of thumb here is: set the right priorities and begin to see the change. Another key priority should be to employ the best system possible, so remember to get a suitable enterprise payroll software for your organization.
2. CRAFTING A PLAN OF ACTION
Launching an operation or expanding your business in another country is an uphill task, and hence, it requires a proactive approach. You must have a solid course of action planned out before you do so. Plan for the next several years as to what would be your strategies and how you would operate your payroll following the expansion. A step by step plan will help you to be in control of your organization’s affairs.
3. EMBRACING THE CHANGE
Businesses that succeed are the ones that adjust to global expansion in time. So, you should start to pay attention to issues such as global compliance as soon as you decide to expand your operations. Some of the essential steps are to understand the work environment and culture in the destination country. Leave no stone unturned in hiring the best staff for your payroll and human resources departments. At this point, one smart thing to do is to designate one of your competent payroll officers to visit your future office to delegate the duties and set up the Standard Operating Procedure (SOP).
As you take these steps for expansion, remember that you will only be able to hire a reliable team abroad if you have a competent team at home. Therefore, take measures to strengthen the local payroll first before you go global.
4. DATA MANAGEMENT
One of the essential functions of any payroll is to maintain employee data, and the overseas office is no exception. The data that you maintain needs to be organized, up-to-date, and easily retrievable. Among the most critical challenges is maintaining employee confidentiality. Your employees will not be able to give their full output if they are not satisfied with the privacy of their data.
5. GLOBAL COMPLIANCE
You must have a strong global team in place that can take measures with the changing policies in the host country. They should also have a keen eye on any legislation or significant changes in the rules of business there. The actual challenge is to be aware of changes in global compliance as and when they take place. If this is not the case, your business may risk being penalized or fined in the blink of an eye.
6. ACCURATE REPORTING
An accurate reporting of your payroll processes is the key to running your offshore operations smoothly. Contrary to the perception of a few, you can indeed use some affordable and straightforward technological tools to carry out the routine analysis. If you can make this a routine, you will never be caught by surprise by any significant changes. The real-time data will help your business to know about any irregularities and be aware of the ongoing trends. On the contrary, the lack of it can cause a violation of the local laws and even monetary fraud.
7. GOING DIGITAL
Successful organizations never make the mistake of failing to modernize with the pace of advancements. They are always aware of the contemporary changes and, therefore, they make relevant changes when necessary. Developing a highly skilled payroll team for your business, you need to be savvy of the digital means and ways of work. A digital environment that is based on the best-known practices can prove to be the reason for your payroll’s long term growth and productivity.
8. OUTSOURCING OF SERVICES
As the head of your organization, you may consider outsourcing your payroll when going global. But it is your core department and requires constant performance monitoring, review, and assessment. So, it is best to perform these functions onsite. However, if you think the circumstances are so compelling, then instead manage the offshore operations with the assistance of a skeleton staff. This strategy will allow you to keep things under observation and in your sight.
The key to any successful business operation is to have a growing payroll team in place. Also, your local procedures should be strengthened first before you decide with any expansion. But once you do so, bring forth a skilled team that is particularly competent with global compliance, reporting, data management, and employee confidentiality. Last but not least, remember the importance of real-time monitoring and analysis of your international team’s performance.