5 Essential Recruiting Agency Tools

agency hiring

The position of a professional recruiter today can be an overwhelming role. You are responsible for sourcing and hiring the best talent on the market. And with the number of potential employees on the rise, this can be a cumbersome and time-consuming task.

Today, there exist a plethora of social & productivity tools that can help you find exactly the kind of people you’re looking for. However, the issue is finding the perfect fit for a job and communicating and engaging with them in a time-effective manner to get them onboard.

Using the right recruitment tools can help eliminate most of the unnecessary back and forth communication, giving you the time and the opportunity to make better hiring decisions.

Here are the five most essential recruiting tools you need to have in your repertoire.

1. Recruiting Agency Software

The first (and perhaps most important) recruiting tool that every recruitment agency needs is a Recruitment agency software, like recruiterflow, offers you an ATS which keeps track of all your applicants, resumes, jobs, and other important hiring information.

An ATS acts as a single repository where all the information about candidates and clients are tracked and organized. This data is vital to making hiring decisions that will benefit both parties involved and make the recruiter’s job a lot easier.

2. Customer Relationship Management (CRM)

Once you’ve got an ATS full of potential candidates, it’s time to find the right ones for your next requirement. A recruitment CRM happens to be the top recruiting tool for nurturing and communicating with candidates through every stage of the recruiting process.

While an ATS is simply a storehouse of information, a recruitment CRM transforms this information into a manageable collection of talent. A modern CRM classifies the data in an ATS, creating profiles for each candidate, where all emails, calls, and personal messages are recorded and the process of reaching out to a particular candidate is automated.

While an ATS is focused on information, a CRM helps to build relationships with candidates, giving recruiters a clearer idea of their portfolios.

3. Chatbot

As a candidate looking for a job, few things are as frustrating as not knowing where you are in the application process. Emails and calls may go unanswered for weeks and candidates can start to feel like they’re wasting their time. This can lead to many candidates dropping out of the application process, some of whom may well be the top talent in the market.

On the other hand, recruiters are asked the same set of questions by every candidate, and replying to every email would be impossible. Automated emails could work, but they limit the complexity of the message delivered.

Here’s where a chatbot can be quite handy as they are on the job 24/7 and can answer FAQs posted by candidates, as long as the appropriate response has been programmed into the bot.

Chatbots help keep candidates engaged and can schedule interviews and confirmation mails, giving the candidate a clearer idea of the hiring process and what’s required of them.

4. Calendar Tools 

Scheduling interviews with different candidates can take up a huge chunk of a recruiter’s time. Both parties must agree upon a given time and this requires a lot of back and forth communication, leading to a loss of interest on both sides. In the worst-case scenario, disinterested clients and candidates may quit the process, negatively impacting your conversion rates.

The right recruitment agency software, like recruiterflow, provides calendar tools to make the scheduling process easier. Using a calendar scheduling tool you can simply provide a link to clients that will take them to your schedule, showing them the times when you are free.

Candidates can pick a slot that’s convenient for them, which appears as a calendar entry on the recruiter’s side making the process straightforward and seamless for everyone involved.

5. Preselection Software

When dealing with a high volume of candidates, it’s important to implement a preselection process. Preselection tools help to drastically improve metrics like time taken to hire, and more importantly, the quality of the hire.

The right software puts candidates through an online assessment, which includes job scenarios and virtual office tours, to gather information about their actions and responses. This way the technology is able to predict how likely it is for a candidate to succeed in a particular role. This helps to cut down time spent on going through multiple profiles, making the hiring process manageable and accurate.

These are just a few tools used by professional recruiters, but perhaps the most important. The right tools can streamline the hiring process, increasing productivity, cutting out time wasted on menial tasks, and reducing your burden as a recruiter.

Happy hiring! 

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